How We Manage

Historically, interacting with various involved agencies has been the responsibility of multiple design and construction professionals on your project development team. As regulatory requirements have increased, this has placed incredible burdens on these professionals, and has vastly complicated the project management process.

Heilbronner Agency Management partners with your development team to provide a single entity that manages your relations with all involved agencies. We become the one voice that represents your project on your behalf.

This does not diminish the responsibilities of your designers, architects, engineers or other partners. Instead, it enhances their productivity and efficiency by removing burdensome administrative processes that hamper their work. They can focus more on their respective roles without distractions, confusion or duplication of effort.

Regulation compliance is a huge aspect of real estate development, and getting it right takes knowledge and a patient expertise. Heilbronner Agency Management takes the confusion and sting out of regulatory compliance by handling all the details and communicating the particulars with your project partners.

• We manage the agencies that oversee development through discretionary and ministerial reviews.
• We communicate with agencies to receive and provide information on behalf of you and your design team.
• We prepare and disseminate a discovery report that delineates review processes, respective fees and “impacts” on design and the project schedule.
• We collect and process documents from the design team to make formal submittals to agencies.
• We continuously track progress of all agency applications.
• We prepare regular status reports on the progress of applications and their impacts on your project.
• We assist the design team to ensure that requirements of agencies (codes, regulations and standards) are addressed in design and construction documents.
• We assist you, your contractors and your design team during and at the end of construction to clear conditions of entitlements and permits.
• We maintain all documents during the project for “turn over” to you at project completion.

Utility services are a vital component in any real estate development project, and collaboration with the various agencies is crucial. Heilbronner Agency Management engages with all necessary utility companies to facilitate application processes for power, water, sewer, trash, telecom, storm water and others.

• We discover utility requirements and regulations early in your project.
• We manage all utility applications from initiation through construction.
• We negotiate your utility construction contracts, including any available rebates.
• We collaborate with the design team to ensure inclusion of improvements required by the utilities.
• We collaborate with utilities to parlay the demands of the project.
• We continuously monitor and report fees and construction costs by the utilities from design through construction.
• We orchestrate “turn over” of the project at completion to your operations team.
• We maintain all documents during the project for “turn over” to you at project completion.

Heilbronner Agency Management represents your real estate development project to a variety of stakeholders. From beginning stages to hand-offs and closing out final details, our team handles the minutia so the various professionals on your team can focus on their main tasks. Contact us when your next real estate project is in the discovery phase. Or, we can jump in and streamline your current agency management woes to get your project back on track.